When Approached, What Would You Do?

Dec15
2011 1 Comment Written by Steve

How many times has this happened to you or maybe someone you know? There is a particular opening in your overall organization and the manager of said opening approaches you and asks, “You are going to apply for that manager opening, right?” You knew about the opening, so that is no surprise. You know the department and some of the people on the team. You are put on the spot by the question. What do you answer? Probably the easiest answer off the top of the head is, “sure, I am going to apply.” How about, “let me think about it some and I will let you know.” Or maybe, “thanks, but I really don’t think this is the right position at this particular time.” There really are only three choices, yes, no or maybe (how you wrap them, is up to you).

If you are like most people, you probably said, “yes, of course.” Manager leaves and you sit back and think about what you just had done. Do you really want to take on that manager role? You start thinking deeper on the subject.  You also start thinking about is there going to be interviews or were you contacted because you are going to get “tagged” for the position. Either way you are just thinking.. Sometimes those thoughts lead you to this is really the right time, right opportunity and that you really want to take on the position. On the other hand, the deeper thoughts really have you thinking that this is not the opportunity for you. The very next thought goes to, “What am I going to tell the manager?” You start to think that maybe the best answer was, let me think about it and I will get back to you.

Well, if your decision is to not go forward. Time to let the manager know. The sooner the better. Be prepared to answer a follow-on question, “why the change of heart?”

If you want the position, update your resume and start thinking about what you would do if you are awarded the position. When I am helping others with this step, I listen to what they think is going on with the position and how they can really make a difference. I just say to them, “you have the makings of a very passionate answer to the why do you want this position question.” Refine it! If you are like me, you probably have already started to think about what the first steps are going to be.

  • No longer than a 30 Day Plan: Meeting the team, customers and stakeholders. Getting an overall impression on how the team is doing. Watching how the work is accomplished. Looking for key missing ingredients that maybe missing in the process, planning and execution. At the very end, drawing up you initial asset.
  • Day 31 – meeting with your manager on you particular thoughts on planning what is going to happen next. Call out any help needed from the manager. Ask the question, manager did others from the team apply for the position of manager as well? Just need to know who or whom. How you deal individually with them will be different.
  • Start working with the team on your overall feedback you have received and maybe some thoughts on what is next. Work with the team to develop a 90 day action plan. Put some stuff out there (that you see or heard) and how would the team address. If the team struggles with doing this, facilitate the process (help them).What you want is a solid team developed 90 day action plan.
  • Keep on eye on the 90 day action plan! Keep it in front of you, your  team and your manager. Need to hold each other accountable. Review the complete 90 day plan at the end – show successes… Work on the next window (I like 90 days).

What would you do?

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Collaborative Problem Solving

Dec07
2011 Leave a Comment Written by Steve

I found a post from a couple of years ago, that I wrote inside of my past employer that I thought would be a good one here. Of course, I have updated it some! When you think about collaborative problem solving you think of trying to herd cats to accomplish fixing something or maybe you welcome the opportunity to get the collective team together to fix something. How well does collective problem solving work for you? For me, early on in my career, I used to get a mixed bag of results. I sometimes welcomed or dreaded using collaborative problem solving. Why? Simply put the barrier of success could be me or you or someone on the team. Think back to the problem – was it really a problem or maybe an individual made it a problem? Add more people into the mix, the problem can really be far from really what is happening. So, what do you do??

Keep the focus on the simply on the problem. Of course, that means that you and the team need to spend sometime truly identifying the problem. Clearly and concisely as possible. Identify the gap on what is happening and what should be happening. Define that desired state! First step in collaborative here is getting agreement on the problem. Once agreed upon, write it down – keep it visible.

Problem must matter! Above you got agreement on the problem, that is a powerful first step. Getting the team to really focus on what the expected outcome will be and how great it will be for them will add a layer of frosting on the teams cake. Some of the team may agree on the problem and just go about doing the same old stuff (status quo), but keep the focused on the why and benefits will keep them from the status quo.

Let team discuss concerns and potential barriers. Giving the team an opportunity to put forth all of the concerns (some of that will be their personal agenda) and desired outcomes gives everyone a clear view. So, create that safe environment to get people talking.  If everyone was just to let the team lead do everything from identifying the problem, why and desired outcome – nothing will change. Get everyone involved, actively involved.

Get everyone on board. I know this seems like just me summarizing what was above. Think about it awhile… If you are the leader of the team, this area is going to be the toughest for you. Your team may say that they are on board. They may even give it a try. Actions speak! Watch closely for individuals that a still posturing or holding out for their solution. Be ready to act on your part quickly. Remember this is the whole team.

Over the years, I have seen better results when I apply the above. Is it completely successful? Not really. Collaborative problem solving is difficult and requires time and effort. When collaborative problem solving is done right, it is a very powerful tool. It also, demonstrates to the complete team that they are a high performing team…

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We Have Entered – The Thankful Season

Nov30
2011 Leave a Comment Written by Steve

I truly enjoy this time of the year. It is the holiday season for thinking about the year and what are you truly thankful for. For me, as a manager, I used this time to think back over the year and reflect on everything. I used to write down into three lists (Good, Bad and Just Ugly) how things went, how the team performed, how we learned, how we had grown and who had done an outstanding job. Sitting down reflecting is something that people talk about as a necessity, but rarely really do it (well). Writing it down, makes you really think about those situations. You have to ask questions like was this positive, did it have significant impact, what was learned and so on… For my teams, I usually ask them to do the same thing. It is nice to use, as a team building exercise for a pot luck or team dinner. Everyone gets an opportunity to share their observations.

Looking at the list can be a very eye opening experience. You can see trends for the year, that maybe while you were in the thick of things – just did not notice. I have seen growth within my teams in some areas that I would have guessed were not strengths. I also can notice if my team is slipping. I can notice the folks that really have stepped up and done some pretty incredible things.

“Seeing” is just part of what you should do… Next comes actions – you know the “doing” part. I like to send personal notes to the folks that have really stepped up. Let them know that I am thankful for those actions (spell them out in the note) that they had take. If you noticed, you should say something. From the team’s standpoint – I like to look at those trends and identify training or team building activities that can help our team grow next year. When the team does the same reflection, it is powerful stuff – when we pretty much notice the same areas. Now we have the complete team looking objectively, and we can put in place some solid plans for improvement.

Here is your assignment:

  • Sit in a quiet place. Just you, your paper, pencil (or pen) and your thoughts.
  • Reflect back on your year… What was the good? What was not so good or What could be better? Who really stepped up and did some incredible stuff?
  • Once you feel you have captured everything. Reread them each and look for trends and opportunities that must be taken.
  • Develop your plans for next year!

If you are a manager, if you feel comfortable, ask you team to do the same exercise (for themselves and the team as a whole). As the manager, you can have your team share their thoughts and reflections on the team. Then develop the team plans after all your data is received. I typically have the team use their personal reflection for their performance appraisal and development plans.

Let me know how it goes?

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Observation: Generations Are Different

Nov22
2011 Leave a Comment Written by Steve

This week is Thanksgiving. For me, it is time to spend with family and friends. As part of preparations for Thanksgiving, my wife started the self-cleaning setting on the oven. The smell of that working, just drove me out of the house. So, I went to my usual spots that offer free wifi by the house (Starbucks and Basha’s). I had plenty of time to sit and observe people. I enjoy people watching!

Today was an outstanding day for it. At the local Starbucks there were lines both in the drive thru and inside. I just sat and watch the interaction around me. Since the lines were not going down (more people just kept coming in), I went to a different area of the shopping center, Basha Grocery. Another place that was pretty full in the sitting area. I pulled up a spot on the counter and observed there. What I was watching was the different generations and how they go about their morning routine.

Inside Starbucks, they were pretty full with generation X and Y folks. A few boomers were in the house, but very few. Watching the folks interact definitely demonstrates the difference within the generation. Most of the X’ers were busy discussing with each other how long the lines were, how much they were looking forward to Thanksgiving and how bad the economy and the political leadership was doing. There were a few of them busy working away on their laptops. I noticed email mostly.  The Y’s were busy too, they did not share many words with anyone. They were busy using their smart phones to stay on top of things. In fact, one mother said to her daughter, “will you put that thing down, all you ever do is use that thing 24×7.” The reply back was pretty good, “well, you are communicating with your friends and so am I – they are just not here.”

When I was in Basha’s, the crowd was definitely different. The folks that hang out there in the morning are mostly baby boomers. They were drinking their Starbucks and having donuts. They spent most of their time talking with whoever passed by. Many of them were sitting by themselves and were just reading the paper or sitting in silence until someone walked by. It was definitely a gathering place for them. Their conversations were centered on health, family and worries about social security.

When you are out and about, take some time to just observe people. Look at the difference of folks, like age, and how they interact differently. This will help you interact better with them. When I was in Basha’s, I said hello a lot. I needed to be prepared to have discussions with folks that I just did not know. We talked about everything and anything. In Starbucks, it was bit different. For most of the folks, they just looked at me and moved on with their morning routine. For the some of the Y’s, they would see my laptop and smart phone, and would stop to say hi. I just needed to have some of their “toys” to seem to fit in.

Communicating with the different generations is sometimes difficult. When I was with the boomers (my peeps), they settled to hear a bit but their stories were really good. The generation X folks, they were the one group that did not open up. They pretty much kept to themselves. For the generation Y folks, they opened up pretty easy (once they saw my toys) and we had some really good technology discussions. They focused on what I use, what they use and were open to trying new things. Overall, it was a great morning!

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Job Search: My Point of View

Nov18
2011 4 Comments Written by Steve

Some of you know that I have decided that retiring at this time of my life, is not for me. Still have plenty of time left on for a solid second career. I have read plenty about the state of the economy and the job market out there. For me, I have been isolated from that because I worked at my last place of employment for 28+ years. My journey to starting that second career has been an eye opening experience.

How so:

  • 40 is the old 50: Back in the day, people in their 50′s used to find employment difficult. My research has indicated that the threshold has moved to 40′s. So, for me just tipped into his 50′s, I get to face a bigger challenge.
  • Don’t think that your old paycheck is going to be your new paycheck:  For anyone that thinks that they are going to see more (or even about the same), you better check your expectations at the door. I met a few folks in my networking that complained that they were offered positions that were $20K less than they made doing exactly the same thing they were doing at their last place of employment. I never thought that I would be making the same amount of money I was, that would be expecting too much. I do expect to get a fair wage for the work that I am going to be asked to do. Nothing more! I have done the research on-line  and feel comfortable with the salary expectations that I will likely see.
  • Experience is key: I have had a diverse background within those 28 years, but even that sometimes excludes me from working in a different industry than before. Since I was in corporate America, I am less likely to get a social sector job. Since I was in manufacturing of semi-conductors, I am less likely to get a manufacturing job in pharmaceuticals. Since I was have management experience in information technology, I am less likely to get a management position in call centers, warehouse operations or logistics. I know this from the simple email back on my resume, “you don’t have experience in XXX.” I did not have experience in those areas before I started either.. I can learn, I can take the experiences that I do have and apply and adapt. I am a bright and capable person.
  • There is a black hole in cyberspace: No matter how many times you apply there will be times that you just will not  get an answer. I am not sure that the job application and submittal system the companies are using work as they should. Since most have some sort of automated system, you would think you would get a message that informs you of status. Have your application, reviewing your application and rejecting application. I have seen the received message from many of the applications I have submitted. After that, well, what for it; nothing.

So, what to do:

  • Get out and make contact with hiring companies: Linkedin does a pretty good job of contacting your network to job openings. They even have recommendations for who in your network that can potential help with the hiring manager. I have done a little digging and have been able to actually reach out and touch folks. The are so many social tools that can help you. Some would say this seems like stalking, not if you do it right. Reaching out in a professional manner about potential openings or even openings that you have seen could help you get passed the black hole.
  • Don’t act your age: Stereotypes are out there for a reason, well most of the time. If you are older, than don’t act older. Have the energy and drive that the hiring folks are looking for. Get formal with the new social tools and network. Don’t think that they will come to you. You have to want it! I have heard from some of my friends my age that it is tough out there, those younger job applicants are stealing all the jobs. Well, if you want to beat them, than you better act like them (and you have one better – you have the experience to back it up).

I have been fortunate enough to get passed the black hole a few times. I have been called for interviews! Nothing sounds better than hearing a voice on the other end, ask you if you would like to come in an interview for the position you have applied for. You pretty much walk on the clouds after that call. Reality starts to set in.. Time to get prepared. Clothes all dry cleaned? Haircut? Research the position? Company? Get your questions in order? Get prepared! The last couple of times, I have made it to the short-list of candidates (more interviews). Then you sit and wait for a decision to be made and hopefully in your favor. I still have not gotten that message that says – “Congrats – we would like to hire you.” I will keep on trying.

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Leadership Lessons from College Football

Nov11
2011 1 Comment Written by Steve

Over the past few years, we all have read the disturbing news about college football programs in the middle of a scandals. The latest one is Penn State. I never want to kick a person when they are down or perceived to be down. That is not my style. What kicked off this scandal is the worst thing imaginable. I have coached youth sports for most of my adult life and when I hear what happened, it make my stomach turn. Just terrible! I hope that the alleged victim’s get all of the help they need to get over these horrific acts. My intention is not to look at each set of scandals and place blame or point a finger at people. If we learn nothing from what has happened over the past 5 years, we should learn to how to handle leadership within the programs that most of America watches with a passion.

Here are some things that I believe that should be considered:

  • Setting up very discreet reviewed time limits. Most programs or employees have yearly review of performance. I think within that particular review the overall review should not just be able wins, loses and where did you end up within the BCS ranking. It is time to really demonstrate leadership… Develop a package that is about graduation rates, GPA for student athletes, social and moral code of conduct and really focus on life learning. It is all about accountability for everything a program should stand for. These reviews should be tough and really focused.  Stand up and celebrate your successes.. Work on those items that missed the mark.
  • Succession planning. It is time to make sure that within every program there is a real and developed succession plan. Setting up your program and keeping it for the long haul is really how well the program develops the talent that they have and attract. In this day and age, with coaches moving to head coaching positions all over, succession planning could be a difficult task. If you have the right people and take care of them, they will stay. If not, than they will take the lessons learned and apply those to another institution. Which if done right, just means another great program will start up. Everyone wins…
  • Hold everyone (up and down the organization) accountable for the overall organization! For college football, that is being accountable to the university and what the code the university stands for. The football team (players and coaches) are not the university, but need to be a reflection of the university.

It amazes me how many coaches have written books about leadership and then we watch them fall from their soapbox. Ever leader has to take a look deep into themselves and be proud of every aspect of their actions. From all indications, coach Wooden was spot on in his teachings and actions. That is one example that I have modeled my coaching after. Don’t get me wrong there are lots of fine examples out there. Some really recent coaches that are doing the right things, right. I just hope that they can keep their course and not let someone or something distract them from complete success.

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Leaders Born or Created?

Nov08
2011 2 Comments Written by Steve

The few days back, I saw a tweet go out that asked are leaders born or can they be made. Just two days ago, I overheard a discussion at the local Starbucks on this topic. I have heard many different arguments over the years. I go with both! When I was coaching youth sports, I get the opportunity to witness first hand those young folks that are born into leading. The experience that I am going to share comes from coaching youth hockey ages 7-10. There was always one or two players that just stand out from the other players as leaders. Many of my peer coaches would say that they are their best players and lead by example. Which probably is the case more times than not, but I had a few rare players that were not the best players but were the best communicators and team mates. At those ages, they did not really have any time to learn how to do that, they just did it. It comes natural. When I look back and then look towards today – those leaders are still leaders, just doing it in different places.

I do think that some training and coaching of people to be leaders is possible. In the workplace, you get to interact with many different folks, some standout for their potential in leading a team. From  my experience I have seen both sides of the spectrum. Those folks that have the ability, but really want nothing to do with leading. They prefer to just do what they are doing. Other folks want to be leaders, but frankly, don’t really demonstrate the initial abilities or characteristics necessary. Having discussions with both sets of folks is interesting. For me, I want to make sure that my teams are set up with secession plans. I want to develop my folks to help them achieve their dreams. Here is where I believe that training and mentoring comes into play. Everyone has a blind spot or two that needs attention. When you step into a management role and really want to do well, you need some training. You really need someone to help you with highlighting those blind spots and putting focus on the “right” areas. Training and follow-up will help lessen the blind spot. For me, leadership is something that is a life-long learning experience. There is always something new to learn or find out about yourself.

Leaders need to be honest, have a demonstrated track record of success, be excellent communicators, place an emphasis on serving those they lead, be fluid in their approach, have laser focus with a bias toward action. Some of those items come natural. Others can be helped along. So, when I hear or see that question about are leaders born or created, I go with both…

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Book Review: Do The Work by Steven Pressfield

Nov07
2011 Leave a Comment Written by Steve

This weekend I finished up reading “Do The Work” by Steven Pressfield. I follow the Domino Project and saw this when it first came out. Do the work is definitely an eye catching title, especially for those of us that are kicking off several projects. So, I downloaded the book for my Kindle (unfortunately, the book sat waiting on me to clear my backlog of reading). Once I dove into reading the book, I truly enjoyed it. This is my kind of book. Short, direct and bold. This book is a wake up call for creative people. So, if you think you are a creative person, this one is for you.

I really enjoyed most, that the book addresses nagging and lonely thoughts that we all have about the resistance. Anyone who creates anything struggles with resistance. Presssfield refers to that resistance as a “dragons.” You must slay the dragon in order to move on with what you are trying to ship.

This is a very short book! Much like my book review. Go ahead and download it and you should be able to read it in an hour or two. So, if you are stuck in your project, business or whatever you doing… Then get this book, it will help you.

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Book Review: MOJO by Marshall Goldsmith

Nov04
2011 Leave a Comment Written by Steve

Timing is everything. This book has come in handy in many ways. Have you ever started to read a book and slowed down  to do what was asked of you in the book? MOJO How to Get It, How to Keep It, How to Get It Back If You Lose It by Marshall Goldsmith (affiliate link) is one of those books for me. Let’s set a bit of the background as to why. For those that are frequent  readers of stevebellnow.com you know that I retired back in January. After spending 28.5 years with my employer, I felt that it was time for me to do something different. Reading MOJO really hit home for me. I really could relate to ever section, chapter, case studies and exercise within the book.

Your mojo is described that inner spirit or drive we have to do what we do best starting from the inside and expressing that outward.  I think this is because I actually really love the concept of mojo and internal motivation that drives us to excel. For me, I really did pause and answer the questions about me. Goldsmith’s keys in the book are identity, achievement, reputation and acceptance. Starting with identity, there is a very tough question to answer, “Who do you think you are?” For me, pausing there definitely was a sole searching adventure. I had plenty to think about (past, present and future). When it comes to achievement, you are asking, “what have you done lately?” Really focusing in those things that made you most excited internally. The third element is reputation. It is that all important question of “what do others think you are?” All to easy to really give yourself what you “think” people think of you. What is really in their heads? The last element is acceptance. It really centers on what change you change and what is beyond your control. Questions that you must be completely honest with yourself. Took me sometime to ground myself, but afterwards I was moving full steam ahead.

There is an excellent section on maintaining your mojo and being consistent with yourself and others to ensure nothing prevents your mojo and he explores 10 reason you can quickly lose your mojo which are particularly useful to avoid.  Goldsmith  covers through repeated example a concept of “change it” or “change you” which is really saying that you must decide to change something about your situation to move towards more mojo or you have to change yourself to have different motivators or expectations.  And finally in the book, mojo is explored by using a technique of framing it and naming it.  If you recognize bad habits that kill mojo and give them a name to remind you of that, you can use that name yourself or teach others to use that name to help point that behavior out when it occurs and snap you out of a situation killing mojo.  The section on the tools is particularly helpful for you to really step through the process. Like I said earlier, I paused a great deal during my reading of the book to work on my mojo as it goes with the book. I probably just need to reread the book for enjoyment.

Overall, I really enjoyed reading the book. I felt it was something that I needed for myself at this particular time in my life. I need to get my mojo back… I know of a few of my ex-coworkers that could use this book as well. I already have purchased another book for someone that is about to retire as well. This was a help to me, maybe it can be a help to him.

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Is Your Team Successful?

Nov02
2011 Leave a Comment Written by Steve

One of the most frequently asked questions that I got during my training days of “New to Management” was around how do, as the manager, know if my team is successful or not? Great question for managers to ask. I used to think that I had a good team that was delivering their on the objectives in a timely and cost efficient manner was a very good indicator of how well things were going. Sounds good, but there is so much more. No one every really likes to answer a question with a question, but I wanted to use the complete class to brainstorm what a successful team could look like. Off goes the question… “what is your view of a success team?” Here is what followed..

  • A team that works together to accomplish whatever is set in front of them.
  • A team that works whatever hours are necessary to accomplish their goals.
  • Hitting their numbers, pushing product and doing a quality job.
  • The team gets along.
  • Someone in the team sees a problem and the team handles it.
  • Each member of the team is pulling their own weight.
  • Team is not afraid of failure, as they can accomplish anything they set their mind to it.
  • I as the manager, do not have to be “too” involved. The team understands that they are empowered.
  • Work gets done, on-time and within budget.
  • The team helps each other out.

These all sound pretty good, right? I can remember in my early days as a manager thinking if my team was to accomplish these or a subset of them, I felt pretty good. I used to hear from my management that my team was the best one of all of the teams in the department. That was not enough, as upper management to me, is not there daily or in the trenches when work is getting done.  As I gained more experience with managing teams, I started to really look underneath the surface and see how the team was really working together. Asking myself, how does the team accomplish the work that is set out in front of them? What is the overall commitment level of each and every team member? Do they really work together? What motivates the team members to do new and interesting stuff (innovation)? I started to develop my own scorecard for success of the teams that I led.

  • Getting the work done in a timely and cost effective manner – this still is the overall measure of success. That never changes as this is the most visible to the complete department. Getting your work done. If you don’t you won’t be around much.
  • Gauging the overall free flow of ideas and information – having great discussions about how to improve, how to do stuff better, or what is really happening. Having a team that shares the good, bad and ugly when it comes to team self reflection. Doing this in a constructive and not threatening manner. Working the problem rather than focusing on the individual.  The discussions were pretty lively and listening to them build on each other’s thoughts, made me see that a complete diverse team is better than a set of individual’s. Where I worked we used to do a yearly plan for the upcoming year. I used to include my complete team in this exercise. Set up some basic assumptions (budget and rev 0 goals) and what the team work together to set the plan together. The overall ownership of that plan was strong among the team. I usually had to point out that we must not try to do too much, we realize that year over year stuff happens, we must be flexible.
  • Balanced workload – for all team members. It is an easy thing to say, but in practice very difficult to manage. Here is where the manager really has to know what is going on with each individual on the team. Is there too much work being loaded up on all, too much on a few or not enough on some. The team members want to do a good job, they really want to receive praise and better raises and doing more work than the others seems the easiest way to demonstrate worth. Not good for the team.
  • True development plans in place for everyone. “True” development plans require much work from the individual team member and the manager. The team member needs to be honest in what they want to do, how they do it and what do they want to be when they grow up. What is their passion? The manager than becomes the coach and helps to develop a plan that works for the individual and the team. Sometimes the individual’s passion is not within the team overall direction. The manager has to make sure to balance and do the best in every situation. I have had to help get new positions for my team members to insure that the best of the employee, team, department and company were winning.

Some of these items can be measured by metrics, but most of them are more on how you know the team is doing. Spending time with the team in different ways. Being an observer during meetings – rather than talking 100%. Facilitator during planning meetings – rather than telling what will get done. Walking around the office, listening to the team working together – rather than sitting in your office. Asking questions and listening to the answers – rather than assuming you know what is happening. It is easy to take control as the manager.. You may even think that is why you are the manager. Observe, listen and act when necessary – that is truly what your team wants.

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